GPS Tracking at Work. How Do Employees Feel?

Where did GPS come from?

GPS, or Global Positioning Systems, was born during the “Sputnik Era” circa mid 1960s . The US Navy first used GPS to track submarines carrying nuclear missiles. Today, GPS is engrained in our everyday lives. We use it to track our packages from Amazon, route unfamiliar vacation spots, and to check-in on social media. Even employers are using the technology to track their employees while on the clock – especially in Field Service Industries.

We all strive to be at the top of our game. Whether we are a seasoned vet or a rookie intern, we all like to think we know how to do our job best. But, at some point in time, each of us has probably had the dreaded “Micromanager.”

Micromanaging is probably what first comes to mind when an employee hears “GPS tracking in the workplace.” Employers are looking for reassurance on operational efficiencies, like preventing time theft, but on the other side, some employees see it as an invasion of privacy. So, naturally, the line between monitoring and micromanaging gets blurry.

Employees’ opinions on GPS Tracking might surprise you

TSheets by QuickBooks, commissioned an independent survey of employees to learn more about their experiences with workplace GPS tracking. The results were more favorable than you probably assume.

Don’t assume employees will react negatively to GPS tracking

Whether or not you plan on bringing GPS to your business, it’s helpful to note that the majority of employees have positive attitudes about the technology. Our survey discovered that 65 percent of employees who use GPS at work reported a positive experience, and only about 4 percent said the opposite.”

Chart showing positive employee experience with GPS Tracking

GPS tracking isn’t about spying on people — it’s about safety

According to the survey, the No. 1 reason employers implement GPS tracking is for safety. If you have employees in the field, scattered across multiple job sites, knowing where they’re at any given moment is crucial to their well being.

Other common reasons businesses use GPS tracking include employee accountability, efficiency, and mileage tracking.

Top reasons employers use GPS tracking

Top Reasons Employers Use GPS Tracking

Getting Your employees on board may not be as difficult as you think

Today, GPS is more common in the lives of employees than you might assume. Nearly 75% of all employees surveyed say they have a strong to a really strong understanding of the technology.

graph of 74% of employees having  a strong understanding of GPS Tracking

A small percentage of employees said they are uncomfortable with GPS tracking. However, an overwhelming 78% said they feel comfortable with it.

graph of 78% of employees being comfortable with GPS Tracking

There seems to be a correlation between the understanding and comfort levels of GPS tracking. The survey shows that implementing GPS tracking with your employees will be a relatively seamless process and that the technology will be embraced upon introduction.

Communication is Key

Like any new policy, being upfront, transparent and getting employee feedback is critical. And just because an employee doesn’t speak up doesn’t mean that they don’t have concerns. Be a leader and start the conversation.

SHRM, the  Society for Human Resource Management, says that in addition to understanding the legal requirements of implementing GPS tracking, you must also be able to demonstrate that there is a legitimate business rationale behind the decision, such as:

  1. Trying to improve response time and efficiency of routes.
  2. Maintaining accurate timekeeping records.
  3. Increasing safety and/or productivity and helping to prevent theft.

Most importantly, make sure you have a written policy that clearly states what and when the GPS tracking will be used for. Also, you should include how the data will be collected and how will that data be used. It’s best practice to only track employees while on the clock, and ensure that their privacy is fully restored in their home life.

Even with the challenges of GPS tracking, many employees recognize the benefits of having the technology at work – namely, the assurance they’ll be paid for their hours worked. With data pointing to an increase in positive employee experience with GPS, the practice will only continue to gain popularity.

Why is the Customer Always Right?

Always…Really?

Yes – the customer is ALWAYS right. Well, maybe not literally, but for the deeper cultural meaning that the phrase represents, yes. I know, groundbreaking, right?  You can spare yourself the 7-minute read on customer service if you were looking for reassurance to go ahead and give that customer the benefit of the doubt….or on the flip-side, if you were wondering if it was ok to tell that customer to shove it :), well, that’s probably not the best idea. Take a deep breath – kill ‘em with kindness.   It goes a long way in building your brand. And if you’re able to flip that 1-star review into a 5-star, it’s an added bonus, especially to your top-line revenue. Your brand’s online reputation on sites like Google Business, Yelp and even socially, like Facebook, directly correlates to your brand’s trust.     

In the digital, review-driven era we live in, every half star matters.

We all do it, right?  Pull out our phones to check and see the reviews on that new Mexican spot downtown before we decide to dine, or look to see what our peers are saying about that field service provider before booking. And generally, we can trust our peers’ feedback to be pretty spot on.   Now, don’t get me started on how Yelp’s algorithms work or don’t work, and how the paid profile for businesses is a modern-day mob ransom (we’ll save this for another discussion), but as I mentioned earlier, every half star matters.  Seriously.

The Customer is Always Right. Just ask Harvard.

Harvard University conducted a study in 2016 that concluded every half-star on Yelp yields a 5-9% increase in top-line revenue.  Let’s do some quick math. Say your business is bringing in about $500k a year, with a 4-star rating on Yelp – You’re only a half star away from another $45k to the top-line and a full star away from $90k!  Not to mention review sites have only grown in popularity. Therefore, it’s not a stretch to think every half star today could be worth closer to 7-11%. Regardless, adding an extra $100k a year in revenue never hurt anybody except maybe Biggie Smalls, “Mo Money Mo Problems”!  If you don’t get the reference, go listen to the song, right now. 

The Customer is Always Right’ – Who Said it First?  

History gives combined credit to Harry Gordon Selfridge of the UK, John Wanamaker of Philadelphia and Marshall Field of Chicago. No one knows for sure who coined the phrase first, but customers quickly caught on and flocked to their department stores.  Now, they never intended for the phrase to literally mean the customer was always right. Instead, it was to be a mindset that the customer was special, and should be treated accordingly. This was a radical shift from the ‘Caveat Emptor’ days, which was common practice in the early 1900s.  ‘Caveat Emptor’, or better known as “Let the Buyer Beware”, puts all of the responsibility on the consumer. Once the purchase is made, the seller is not obligated to help in any way.

Portrait of Harry Gordon Selfridge, father of the customer service phrase "the customer is always right"
Harry Goon Selfridge circa 1910

Selfridge, Wanamaker and Marshall Field all understood the power of customers and brand equity.   In other words, it’s better to trust customers and take the small losses than to get a bad reputation for being mean and having poor customer service.  

The True Meaning of Customer Service

WORD-OF-MOUTH IS SO POWERFUL. IF YOU CAN TURN EVERY CUSTOMER INTO A FAN, YOU’VE DONE YOUR JOB. – Taylor Smith

We sat with Taylor Smith, Head of Customer Service at Ross & Snow – a high-end luxury brand known for their hand-made Italian boots and premium customer service:

“I think what exemplifies customer service best is the legendary story of a guy going into Nordstrom with a set of tires to return. Without missing a beat, he walked up to register, asked for a manager and requested a refund – not realizing the old tire shop that was once previously there had now closed down and been replaced by Nordstrom – an upscale apparel and shoe retailer that obviously doesn’t sell tires. Initially, the Nordstrom Manager was caught off guard, but after some quick thought, he decided to go ahead and refund the customer his money – no questions asked.  Now today, that story has been heard and shared countless amounts of times, and Nordstrom is still thought of as one of the golden standards in customer service — well worth the price of the tires I’d say!” 

She goes on to say, “Our founder, Fred Mossler, often retells this story – and it’s how we’ve tried to mold our company culture at Ross & Snow. Word of mouth is so powerful. If you can turn every customer into a fan, you’ve done your job.” 

4 Steps for Dealing with Upset Customers

  1. Don’t Take it Personally – Customer Service Rule #1. Remain calm and realize the customer’s frustrations aren’t towards you.  There’s nothing to be gained from losing your cool. 
  2. Listen – Your ears are your best friend, and the angry customer who is looking to vent, they’re his best friend, too.   Listen patiently, and hear them all the way through.  
  3. Sympathize and Apologize –   An angry customer wants to know you understand his frustrations.   Having sympathy and understanding will go a long way in rebuilding the customer’s trust.   After that, apologize. Be simple and straightforward. Don’t offer excuses or reasons why it happened.  Just apologize and ensure the customer you are going to make this right.  
  4. Find a Solution –  Once you have an idea of why the customer is upset, get creative in solving the problem.  Also, don’t be afraid to ask the customer for input on a solution, either. Most of the time customers already have an idea of what they need to make their experience right. You’ll probably start to hear a shift in the customer’s tone, from being angry and disgruntled to mellow and satisfied.  

The Customer is Always Right’, Heard Around the World

Now, the most common phrase throughout customer service rings globally.  

  • As the Japanese say, “Okyakusama wa kamisama desu” (the customer is a god)   
  • Germans proclaim, “der Kunde ist König” (the customer is king)
  • Italians sing, “Il cliente ha sempre ragione(the client has a reason)   

The customer is always right might sound a little different depending on where you are in the world, but it holds the same value universally: every customer is special, and it’s a privilege to have customers – especially in today’s competitive society with an abundance of alternative options.  Even though the customer might not always be literally right, you can never go wrong building your company culture around the motto that the customer is always right. Above all, being customer-centric through the entire consumer process is vital to every company’s success.  

What is Home & Field Service Management?

Field Service Management Overview

Field Service Management, commonly abbreviated FSM, is a system that keeps track and organizes a company’s field operations.  FSM comes in many variations and includes everything from scheduling appointments to following up with clients when jobs are complete. Over the years, FSM has progressed drastically. For example, what used to be a marker-and-whiteboard approach has transformed into a sophisticated set of digital-based tools that can be accessed from your fingertips. Today, the leading FSM Softwares are feature-rich, modular-based web-tools customized to fit any type of home or field service business. 

How Does FSM Software Work?

The most common service management tools largely revolve around online dashboards and mobile apps. Online dashboards provide business owners and administrators a snapshot of a company’s operation at a quick glance, so they can get back to more important tasks.  They also allow for important operational functions, such as scheduling, invoicing, marketing, etc. On the other hand, mobile apps, are typically built for workers in the field and provide them the information needed about upcoming appointments, such as field notes and customer history. 

Top 4 Benefits of Field Service Management Software

Creating efficient, seamless business operations is critical to the overall health and success of a field service company, so having an effective FSM Software is a must.   

Let’s take a look at the top benefits: 

  • Manage Moving Parts –   Most importantly, businesses must be able to manage multiple facets and channels so they are able to keep their business successful – scheduling, dispatching, tracking, customer communication, team productivity, field notes, invoice billing, marketing – the list goes on, forever.  Field Service Management Software allows owners, admins, and managers the visibility needed to keep operations flowing smoothly. 
  • Empower Employees –  Happy Employees = Happy Customers = Happy Business. FSM Software gives your team instant access to the necessary information needed to help deliver better service, including mobile scheduling, important job notes, client history, team chat and much more.   
  • Meet Customer Expectations – Customers have pretty high expectations when it comes to the level of service your company delivers, and they expect that service completed asap.  FSM Software ensures you can easily schedule jobs, communicate with clients and move things around on the fly when emergencies happen. Custom On-My-Way Texts and Follow-Up Texts help add an extra layer of customer service that customers truly appreciate.
  • Save Time and Money – The MOST important – your time and money. Optimizing and saving just 30 minutes a day compounds into 125 hours a year, or just under $2,000 saved. Furthermore, some case-studies even show estimated savings north of $5,000 per employee!   

Top Field Service Management Industries

Today, more and more home-service businesses are using FSM Software.  Ever-increasing customer expectations, paired with saturated market competition leaves businesses with little choice but to opt for comprehensive field management tools.  

Here’s a short, but far from comprehensive, list of industries using FSM software:

  • Home Cleaning 
  • Carpet Cleaning 
  • Commercial Cleaning
  • Window Cleaning 
  • Junk Removal 
  • Landscaping 
  • Pool & Spa Services  
  • Handyman
  • Pest Control
  • Plumbing
  • Document Destruction

In conclusion, Field Service Management Software has revolutionized the way businesses operate.  If you want to simplify your operations and manage your company from your fingertips, Calenek is exactly what you’re looking for. Our packages make it easy and affordable for service companies of all sizes to operate more effectively. Book your free demo today.